SteadyState vs. Boardable
Boardable and SteadyState are close on price and now overlap on voting, which makes this a narrower comparison than it was a year ago. Boardable shipped Motions & Voting in March 2026, so any claim that they do not record votes is out of date. Everything stated about Boardable here was read from their own pages on July 25, 2026 and is linked to the page it came from.
What Boardable covers
Boardable runs the meeting. Their plans list meeting minutes with AI drafting from a transcript, polls, surveys, meeting guests, and video across three tiers. In their Spring 2026 release, dated March 3, 2026, they added Motions & Voting, which they describe as standardizing "how organizations capture motions, seconds, and vote results." The same announcement says Approval Workflows moving agendas from draft to review to approved were announced with an early-summer target.
Their plans page lists Meeting Minutes on all three tiers, with AI Minutes turning transcripts into a draft.
Boardable also publishes its prices, which is unusual in this category and worth saying plainly. A price you can read without a sales call is a real advantage, and it is the reason the pricing section below can be a straight comparison rather than an argument.
Both companies publish their prices
A price you can read without a sales call is a real advantage, and both sides of this comparison offer it. Boardable's per-user plans are on their pricing page; ours are in the pricing calculator, which also covers the 10-seat minimum and the separate Power Apps licensing from Microsoft that each seated user needs, so the total you compare is complete.
Boardable states no seat minimum and SteadyState has one, which matters for small boards – check both pages against your actual roster. The alumni association and private club pages map SteadyState to those boards.
What happens to the record afterward
Boardable's Minutes Maker page answers this directly. Asked whether minutes can be edited after publishing, it says: "Yes. Published minutes can still be updated, whether you need to correct a formatting issue, clarify a decision description, or add a missing detail." That is a reasonable product decision. Clerks fix typos, and a tool that fights them about it is annoying to use.
The two products are not talking about the same object, and it is worth being precise. Their sentence is about minutes. SteadyState's minutes are a plain text field on the meeting record and can be edited like any other note. What locks in SteadyState is the approved decision itself. A plugin that runs before the database transaction opens refuses every update and delete on an approved record, so a refused edit never reaches the database. The refusal is the same whatever tool makes the attempt, including administrator tools and spreadsheet connections.
So the question for your board is which artifact has to be trustworthy. If the narrative document is the record, editability is a convenience. If the approval is the record, and an auditor will ask years later whether it changed, that is the case for a lock that lives below the application.
Capability comparison
Only rows we could verify on Boardable's own pages on July 25, 2026 are shown. Where we could not confirm how Boardable handles something, the cell says so.
| Capability | Boardable | SteadyState |
|---|---|---|
| Voting | Motions & Voting, shipped March 3, 2026, capturing "motions, seconds, and vote results" | Each committee sets its own policy: unanimous consent, majority of votes cast, or two-thirds. Members approve, reject, abstain, or recuse on the decision, and the Chair or Secretary can record an absence against their name. When the vote closes the tally is stamped on the locked record – "Carried 6–3 · 2 abstentions · 1 recusal · 1 absent · 13 eligible (majority of votes cast)." A rejection requires a written reason. |
| Published price | Published per user, by plan, on their pricing page | Published. Run your board's numbers in the pricing calculator. |
| Editing minutes after publishing | "Published minutes can still be updated" | Minutes are an editable field here too. The approved decision record is the thing that locks. |
| Changing an approved decision | Not described on the pages we checked | Amend creates a linked decision that goes through its own vote; the original stays in the register marked superseded |
| Follow-up actions | Not something we could confirm on the pages we checked | Actions with owners, due dates, and blocked-state tracking; overdue items surface on the home dashboard |
| Where the records live | A service you sign in to at boardable.com; their pages do not describe storing records in your own Microsoft tenant | Your organization's own Microsoft 365 tenant, in your own Dataverse. We operate no service that holds your records. |
Voting
- Boardable
- Motions & Voting, shipped March 3, 2026, capturing "motions, seconds, and vote results"
- SteadyState
- Each committee sets its own policy: unanimous consent, majority of votes cast, or two-thirds. Members approve, reject, abstain, or recuse on the decision, and the Chair or Secretary can record an absence against their name. When the vote closes the tally is stamped on the locked record – "Carried 6–3 · 2 abstentions · 1 recusal · 1 absent · 13 eligible (majority of votes cast)." A rejection requires a written reason.
Published price
- Boardable
- Published per user, by plan, on their pricing page
- SteadyState
- Published. Run your board's numbers in the pricing calculator.
Editing minutes after publishing
- SteadyState
- Minutes are an editable field here too. The approved decision record is the thing that locks.
Changing an approved decision
- Boardable
- Not described on the pages we checked
- SteadyState
- Amend creates a linked decision that goes through its own vote; the original stays in the register marked superseded
Follow-up actions
- Boardable
- Not something we could confirm on the pages we checked
- SteadyState
- Actions with owners, due dates, and blocked-state tracking; overdue items surface on the home dashboard
Where the records live
- Boardable
- A service you sign in to at boardable.com; their pages do not describe storing records in your own Microsoft tenant
- SteadyState
- Your organization's own Microsoft 365 tenant, in your own Dataverse. We operate no service that holds your records.
When Boardable is the better fit
If your bottleneck is running the meeting, Boardable does more of that job than SteadyState does. Agendas, minutes drafted from a transcript, polls, surveys, and video are all things SteadyState has no answer for in v1.
SteadyState earns its place when the durability of the approval matters more than the meeting workflow: when an auditor or a successor board will ask how something was approved and whether the record has changed since. Some boards run both, with the portal handling the meeting and SteadyState holding the register.
See it before you decide
The interactive demo runs the full lifecycle, including the moment the database refuses an edit to an approved record. It takes a few minutes and does not require an install.
- Try the demo at /explore
- Or contact us and we will walk your board through it
Questions boards ask
- Boardable added voting in 2026. Is SteadyState still different?
- Yes, though not in the way it used to be. Their March 2026 release records motions, seconds, and vote results, so "they cannot record votes" is no longer true and we do not say it. The remaining differences are what happens to the record after approval, and where it lives.
- Which one is cheaper?
- It depends on your seat count and plan, and both companies publish prices, so you can answer it for your own board without a sales call. Theirs are on their pricing page; ours, including the Microsoft licensing line, are in the pricing calculator. Boardable states no seat minimum and SteadyState has one at 10 seats, which matters for small boards.
- How does voting work in SteadyState?
- Each committee sets its own policy: unanimous consent, majority of votes cast, or two-thirds. Members approve, reject, abstain, or recuse on the decision, and the Chair or Secretary can record an absence against their name. When the vote closes the tally is stamped on the locked record – "Carried 6–3 · 2 abstentions · 1 recusal · 1 absent · 13 eligible (majority of votes cast)." A rejection requires a written reason.
- Does SteadyState draft minutes?
- No. Minutes are a plain field on the meeting record. There is no transcription and no generator. If minutes drafting is the problem you are solving, that is a point for Boardable.
- Can we run both?
- Yes. Boardable for the meeting, SteadyState for the decision register, the locked approval, and the follow-up actions. There is no built-in integration between the two products today.
- Where do our records live?
- In your own Microsoft 365 environment, in your own Microsoft database. SteadyState installs directly into that environment, and we do not receive, host, or access your records. If tenant residency matters to your organization, ask every vendor on your list where the records physically sit and who at the vendor can reach them.
SteadyState Technologies LLC is not affiliated with, endorsed by, or sponsored by Boardable or Microsoft Corporation. Boardable and Microsoft 365 are trademarks of their respective owners. Every claim about Boardable on this page was read from the linked page on July 25, 2026. Vendors change their pages; if you find something here that no longer matches theirs, tell us and we will correct it.